Bishop’s Stortford Camera Club needs to collect and use information about individual members in order to administer the Club, and keep members informed about Club activites.
The information collected is as follows;
Selected images may be held by the Club for use in Club publications, on the website, and to represent the Club in external competitions. They may also be passed to the EAF for publication.
The information for club members is collected from the membership application form where the applicant is required to give their informed consent for it to be collected and stored. In addition we collect limited information (Name and email address) from the public (subscribers) who wish to be kept informed of club activities, primarily via the weekly Club Newsletter.
All members and subscribers have the right to access the information that the club holds about them. It is kept up to date by collecting member details annually at renewal of Club Membership. It will not be held for any longer than necessary. Subscribers can unsubscribe from the weekly newsletter at anytime by clicking the unsubscribe link on every newsletter email issued.
The Club will not share personal information with an outside organisation except when a member’s image is used to represent the Club in an external competition, or by the EAF/PAGB. In these circumstances the name of the author plus any distinctions may be given, but not any contact details or other information.
This information is stored in a computer file by the nominated Data Protection Officer – in our case, the Membership Secretary. All newsletter subscriptions are held online by MailChimp who comply with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework.
Data is managed in line with the 8 data protection principles outlined in Schedule 1 to the Data Protection Act. i.e.: